Strategic Procurement

The SOS Meetings Management service is aimed at helping some of the world’s biggest brands…

Achieve a streamlined supplier base, members of which feel they are partners sharing the same vision.
Leverage costs though optimal use of venue locations.
Obtain preferential rates and terms of contract with selected venue suppliers.
Simplify their booking processes, whether online or offline.
Introduce a programme of familiarising and introducing their meeting planners with preferred vendors.
Utilise a skilled, dedicated team of venue finding consultants to place events.
Analyse regular, detailed and bespoke management information.
Introduce initiatives to recognise and implement improvements through regular feedback.
Engage and include clients' front-line employees to reduce harmful maverick buying.

SOS's Meetings Management and Hotel Accommodation Booking Services are delivered in a completely transparent way that allows purchasing managers and procurement heads to track expenditure and savings in minute detail.

SOS works closely with its clients' management and booking teams. We work with Purchasing and Travel Managers and take the initiative to find out how much their company spends on group events. We research, in detail, aspects of how those meetings are currently planned and investigate whether buying power is currently being leveraged through the use of preferred hotels and other vendors

It is not unusual for SOS to demonstrate total savings of over 25% and often, on a single event, this can be as much as 45%

Value for Money and Best Pricing Approach

We spend time working with our venue partners to ensure that we are delivering exceptional prices in good quality venues who understand meetings and the highly specialised needs of business travellers. We try to avoid 'bed factories' and those venues that treat each and every guest in the same way. Our expertise is centred on procuring sensibly but also on adopting best practices with compliance and visibility.

Venue Consolidation

We offer a sensitive yet experienced style of handling the consolidation of venues on behalf of our clients. We spend time with our clients’ event planners and regular hotel users to understanding everyone's venue requirements. We create a shortlist of the most suitable venues and ensure that the client achieves the best pricing and contractual terms.

Transparency

However our clients choose to do business with us, we deliver exceptional savings through ensuring that the team dealing with each booking possesses the skills to find the most suitable and cost effective venues.

You can choose from;

A fully-reported commission-based model, where the fee quoted to the client includes a percentage commission paid to SOS by the hotel.
An agreed fixed fee for managing transient and meetings management programmes.

Clearly Communicated Management Information

There are a number of beneficial meeting metrics which clients responsible for procurement can use to make better buying decisions in the future. SOS works with each client to develop a range of reports which facilitate their individual goals and objectives and which also targets SOS to deliver what has been promised. Management Information can be provided in a range of ways including online through password protected areas of a client portal as well as personally explained and presented in client review meetings.